Trial Balance
The trial balance lists every account that has activity, with its total debits and credits. If your books are in order, the two columns add up to the same number.
Where to find it
Section titled “Where to find it”Go to Accounting → Trial Balance.
Reading the trial balance
Section titled “Reading the trial balance”The badge at the top right tells you straight away:
- Balanced (green): total debits equal total credits.
- Out of balance (red): something doesn’t add up and needs looking into.
If nothing has been posted yet, totals are 0 and the badge shows Balanced.
| Column | What it shows |
|---|---|
| Code / Account / Type | The account from your chart of accounts |
| Debits | Total debits to the account |
| Credits | Total credits to the account |
| Net | Debits minus credits. Accounts that normally carry a credit balance, such as income and money you owe, show a negative number. |
The Total row at the bottom shows total debits and total credits. All amounts are in your default currency. Accounts are sorted by code, and only accounts with activity appear.
As of a date
Section titled “As of a date”Pick an As of date to see the balances at the end of that day. Leave it blank to include everything.
Account detail
Section titled “Account detail”Click any account to see its Balance (debits minus credits) and a list of every amount posted to it, newest first. The Audit Trail tab shows changes made to the account itself.
Permissions
Section titled “Permissions”Permissions are given through access levels. Owners and Admins have all of them.
| Permission | Lets you |
|---|---|
| View Trial Balance | See the trial balance |
| List Journal Entries | See an account’s detail and history |