Products
Products are the goods and services you sell and buy. Using a product on a document fills in its description, tax, unit, and price for you. A product also decides which income account a sale goes to and whether its stock is tracked.
Where to find it
Section titled “Where to find it”- Inventory → Products to add and manage products.
- Inventory → Catalog to browse products with their price and stock on hand. You can search by code or name and filter by location. The catalog is view-only.
The product list
Section titled “The product list”The list shows Code, Name, Type, and Status, sorted by code. Use the ALL / ACTIVE / DRAFT / ARCHIVED / DISCONTINUED buttons to filter by status. Click the eye icon to open a product.
Add a product
Section titled “Add a product”- Click + New.
- Fill in the form:
| Field | Notes |
|---|---|
| Code | Required. Your SKU or item code, e.g. SKU-001, up to 50 characters. Each product needs its own code, and codes are case-sensitive. |
| Name | Required. Up to 255 characters. |
| Type | See product types below. Defaults to Good. Changing away from Good turns off stock tracking, and changing away from Bundle removes its components. |
| Status | Active, Draft, Archived, or Discontinued. Defaults to Active. |
| Income account | Required. The revenue account that sales of this product go to. |
| Default UoM | The usual unit of measure, e.g. Each or Kilogram. |
| Default tax | The tax rate normally charged. |
| Track as inventory | Goods only. Tick this to track stock levels and cost. |
| Inventory account | Shown when tracking is on. Leave it blank to use your standard Inventory Asset account. |
- Click Create.
Products don’t have a price field. Set prices in Price Lists.
Product types
Section titled “Product types”| Type | Use it for | Extra fields |
|---|---|---|
| Good | Physical items | Can be stock-tracked |
| Service | Work or time you bill for | — |
| Fee | One-off charges | — |
| Bundle | A set of other products sold together | At least one component, each with a quantity. A bundle can’t contain another bundle. |
| Subscription | Something billed on a repeating cycle | A schedule (required) |
| Rental | Something hired out over time | A schedule (required) |
A schedule describes how often something repeats, e.g. every month on the 1st. You can pick an existing schedule or create one in the product form. Choose a frequency (hourly, daily, weekly, monthly, or yearly), how many periods between repeats, and optionally specific days, months, a start date, and an end date or number of repeats.
Change a product’s status
Section titled “Change a product’s status”From the row’s … menu, choose Set ACTIVE, Set DRAFT, Set ARCHIVED, or Set DISCONTINUED. You can move between any statuses. To edit a product, choose Edit from its row in the product list.
Products can’t be deleted. Archive or discontinue them instead.
The product page
Section titled “The product page”The Details tab shows the product’s type, status, accounts, and whether stock is tracked. It also has a Stock movement history table showing every time the product’s stock went in or out, with a link to the document that caused it.
What happens when you post documents with a product
Section titled “What happens when you post documents with a product”- Selling credits the product’s income account.
- Buying a tracked good adds it to stock and to its inventory account, and updates its average cost (see Inventory Costing).
- Buying anything else is recorded in your Purchases account.
- Selling a tracked good reduces stock and records the cost of the goods sold.
Permissions
Section titled “Permissions”Permissions are given through access levels. Owners and Admins have all of them.
| Permission | Lets you |
|---|---|
| List Products | See products and the catalog |
| Manage Products | Add and edit products, and change their status |
| List Stock Movements | See a product’s stock movement history |
| List Stock Levels, List Price Lists | See stock and prices in the catalog |